Instructions from the Board on how to report. Sent to all committees. Email addresses removed.
Greetings Again Officers and Committeemen. I need to clarify two issues. Issue number one--Reports Below is the list of officers and committees who are expected to submit reports which are received by the Board: A President B Vice President of Operations (Society Seneschal) C Vice President for Corporate Operations (Corporate Office/Registrar) D Society Treasurer 1 Society Exchequer 2 Finance Committee 3 Investment Committee E Secretary F Executive Assistant to the Board of Directors G Vice President for Communications 1 Society Chronicler 2 Corporate Publications Manger a Tournaments Illuminated Editor b Compleat Anachronist Editor 3 Electronic Publications Manager H Laurel Sovereign of Arms I Society Marshal J Society Arts & Sciences Minister K Chirurgeon General L Standing Committees 1 Grand Council 2 Legal Committee Take heart--if you are not on the above list, you should not submit a report to the Board of Directors. However, you are expected to submit a report to your superior which, in turn, is included in his report to the Board. So please send it in early! Issue number two--Emailed Reports As explained earlier, the sooner your report is in the hands of the Directors, the more time they have for review. It is therefore to your advantage to email a copy of your report to firstname.lastname@example.org. However, (a) reports must be submitted in writing to the corporate office, or the Directors will not act upon them, email or no, and (b) emailed reports to email@example.com is requested, but not required. There is a second reason for this request. Society Seneschal Lee Forgue is charged with writing a quarterly report which goes to her Kingdom Seneschals plus anyone who subscribes to the Board minutes. Also, I need to prepare the same sort of outline for the meeting's minutes. To save time and increase efficiency, when a quarterly report is emailed to us, we use "cut and paste" to prepare an outline prior to the Board meeting. Lastly, as a "just in case" measure, it never exactly hurts to send an additional email copy to Renee Signorotti (firstname.lastname@example.org). Bottom line, you are doing us all a favor if you email a copy of your quarterly report--but again, it is not required. That's it for now. If you have any further questions, please do not hesitate to let me know. Most cordially, Andrew.