Electronic Communications Proposal

The Grand Council proposes:

1. Creation of an email list off the SCA.ORG domain for board and corporate officer announcements. This will not be a discussion list but a vehicle for the board and it's corporate officers to communicate proposals, requests for comments, policy decisions et al to the entire known world. All announcements from the board should come from the address the board uses to receive feedback (currently directors@sca.org) and should reference using a URL all supporting documents on the proposal that would be housed on the SCA.ORG website. Said supporting documents should include dissenting minority opinions as appropriate.
2. A policy decision that denotes the circumstances when a board member or corporate officer is speaking 'official' and when they are just expressing their personal opinion or engaging in discussion to be able to pursue avenues of discussion. This would likely take the form of suggested phrasing of a disclaimer like 'the opinions expressed in this note are not that of the board of directors of the SCA, Inc or it's official policy but strictly the words of the author.' And a separate disclaimer for when the board is in act designating a member or one of their officers to speak officially for them, much like 'This is an official communication from the board of directors {or a particular officer} of the SCA, Inc.'
3. That the corporate officers make all SCA operational manuals and other internal use publications available to the membership over the internet via an electronic format that corresponds to the official paper documents and that both the electronic and official copies be maintained, revised if necessary, and published on a regular and timely schedule. Where appropriate, electronic documents should be made available to the membership in editable versions so that proposed revisions can be made more easily to the corporate officers from the membership. However, any change to a document must be officially approved before it can be considered in force, and questions between an electronic version and paper version shall be resolved in favor of the most recently published master copy on file with the secretary of the Board.

Please send comments to the Directors at the corporate PO Box or to directors@sca.org,
the Grand Council at SCAGC-L@LISTSERV.AOL.COM,
or, better yet, both. You may send postal mail for the GC to:
Cyndi Baskett, P.O. Box 3460, University, MS 38677 (USA)
Janna G Spanne, Nyckelkroken 50, 226 47 Lund, Sweden,
Fax: +46 46 2224531 attn.: Janna G Spanne

You are both welcome and encouraged to post or reproduce this proposal, provided you do so in full without alteration.